Table of Contents
The Missing Credits; About the Author; About the Creative Team; Acknowledgments; Introduction; What’s New in QuickBooks 2012; When QuickBooks May Not Be the Answer; Choosing the Right Edition; Accounting Basics: The Important Stuff; About This Book; About the Outline; The Very Basics; About→These→Arrows; About MissingManuals.com; Safari® Books Online; Part One: Getting Started; Chapter 1: Creating a Company File; 1.1 Opening QuickBooks; 1.2 Before You Create a Company File; 1.3 Creating a Company File; 1.4 Creating a New Company File from an Existing One; 1.5 Modifying Company Info; 1.6 What’s Next?; 1.7 Opening an Existing Company File; 1.8 Converting from Another Program to QuickBooks; Chapter 2: Getting Around in QuickBooks; 2.1 The QuickBooks Home Page; 2.2 The Company Snapshot; 2.3 Using Menus and the Icon Bar; 2.4 Switching Among Open Windows; Chapter 3: Setting Up a Chart of Accounts; 3.1 Using QuickBooks’ Built-in Accounts; 3.2 Acquiring a Chart of Accounts; 3.3 Naming and Numbering Accounts; 3.4 Creating Accounts and Subaccounts; 3.5 Modifying Accounts; 3.6 Hiding and Deleting Accounts; 3.7 Merging Accounts; Chapter 4: Setting Up Customers, Jobs, and Vendors; 4.1 Creating Customers in QuickBooks; 4.2 Creating Jobs in QuickBooks; 4.3 Modifying Customer and Job Information; 4.4 Categorizing Customers and Jobs; 4.5 Adding Notes about Customers; 4.6 Working with Leads; 4.7 Merging Customer Records; 4.8 Hiding and Deleting Customers; 4.9 Setting Up Vendors; 4.10 Data Entry Shortcuts; 4.11 Tracking To-Dos; Chapter 5: Setting Up Items; 5.1 What Items Do; 5.2 When You Don’t Need Items; 5.3 Should You Track Inventory with Items?; 5.4 Planning Your Items; 5.5 Creating Items; 5.6 Service Items; 5.7 Product Items; 5.8 Other Types of Items; 5.9 Setting Up Sales Tax; 5.10 Modifying Items; 5.11 Hiding and Deleting Items; Chapter 6: Setting Up Other QuickBooks Lists; 6.1 Categorizing with Classes; 6.2 Price Levels; 6.3 Customer and Vendor Profile Lists; 6.4 Fixed Asset Items; 6.5 Creating and Editing List Entries; 6.6 Hiding and Deleting List Entries; 6.7 Sorting Lists; 6.8 Printing Lists; Chapter 7: Managing QuickBooks Files; 7.1 Switching Between Multi- and Single-User Mode; 7.2 Backing Up Files; 7.3 Restoring Backups; 7.4 Sending Company Files to Others; 7.5 Verifying Your QuickBooks Data; 7.6 Condensing Data; 7.7 Cleaning Up after Deleting Files; Part Two: Bookkeeping; Chapter 8: Tracking Time and Mileage; 8.1 Setting Up Time Tracking; 8.2 Entering Time in QuickBooks; 8.3 Running Time Reports; 8.4 Tracking Mileage; 8.5 Generating Mileage Reports; Chapter 9: Paying for Expenses; 9.1 When to Pay Expenses; 9.2 Entering Bills; 9.3 Automating Recurring Bills; 9.4 Purchasing Inventory; 9.5 Handling Reimbursable Expenses; 9.6 Recording Vendor Refunds and Credits; 9.7 Paying Your Bills; 9.8 Producing Checks; 9.9 Writing Checks Without Entering Bills; 9.10 Paying with Cash; 9.11 Paying with Credit Cards; 9.12 Running Expense-Related Reports; 9.13 Paying Sales Tax; Chapter 10: Invoicing; 10.1 Choosing the Right Type of Form; 10.2 Sales Forms and Accounts; 10.3 Creating Invoices; 10.4 Creating Batch Invoices; 10.5 Invoicing for Billable Time and Costs; 10.6 Invoicing for Backordered Products; 10.7 Estimating Jobs; 10.8 Creating Progress Invoices; 10.9 Handling Refunds and Credits; 10.10 Editing Invoices; 10.11 Voiding and Deleting Invoices; Chapter 11: Producing Statements; 11.1 Generating Statements; Chapter 12: Transaction Timesavers; 12.1 Printing Sales Forms; 12.2 Emailing Sales Forms; 12.3 Memorized Transactions; 12.4 Finding Transactions; Chapter 13: Managing Accounts Receivable; 13.1 Receivables Aging; 13.2 Receiving Payments for Invoiced Income; 13.3 Applying Credits to Invoices; 13.4 Discounting for Early Payment; 13.5 Deposits, Down Payments, and Retainers; 13.6 Applying Finance Charges; 13.7 Cash Sales; 13.8 Making Deposits; Chapter 14: Doing Payroll; 14.1 Paying Yourself; 14.2 Recording Transactions from a Payroll Service; 14.3 Using an Intuit Payroll Service; Chapter 15: Bank Accounts and Petty Cash; 15.1 Entering Transactions in an Account Register; 15.2 Handling Bounced Checks; 15.3 Transferring Funds; 15.4 Reconciling Accounts; 15.5 Managing Loans; 15.6 Tracking Petty Cash; Chapter 16: Making Journal Entries; 16.1 Balancing Debit and Credit Amounts; 16.2 Some Reasons to Use Journal Entries; 16.3 Creating General Journal Entries; 16.4 Checking General Journal Entries; 16.5 Reclassifications and Corrections; 16.6 Recording Depreciation with Journal Entries; 16.7 Recording Owners’ Contributions; Chapter 17: Generating Financial Statements; 17.1 The Profit & Loss Report; 17.2 The Balance Sheet; 17.3 The Statement of Cash Flows; 17.4 Other Helpful Financial Reports; Chapter 18: Performing End-of-Year Tasks; 18.1 Checking for Problems; 18.2 Viewing Your Trial Balance; 18.3 Generating Year-End Financial Reports; 18.4 Generating Tax Reports; 18.5 Sharing a Company File with Your Accountant; 18.6 1099s; 18.7 Closing the Books for the Year; Part Three: Managing Your Business; Chapter 19: Managing Inventory; 19.1 QuickBooks’ Inventory Process; 19.2 Running Inventory Reports; 19.3 Performing a Physical Inventory; 19.4 Adjusting Inventory in QuickBooks; Chapter 20: Budgeting and Planning; 20.1 Types of Budgets; 20.2 Ways to Build Budgets; 20.3 Creating Budgets in QuickBooks; 20.4 Filling in Budget Values; 20.5 Creating Additional Customer:Job or Class Budgets; 20.6 Copying Budgets and Creating What-if Budgets; 20.7 Running Budget Reports; Chapter 21: Working with Reports; 21.1 Finding the Right Reports; 21.2 Running Reports; 21.3 Printing and Saving Reports; 21.4 Customizing Reports; 21.5 Memorizing Reports; 21.6 Swapping Reports Between Company Files; Part Four: QuickBooks Power; Chapter 22: Online Banking Services; 22.1 Setting Up Your Internet Connection; 22.2 Setting Up Your Accounts for Online Services; 22.3 An Intro to Exchanging Data with Your Bank; 22.4 Online Banking Using Side-by-Side Mode; 22.5 Online Banking Using Register Mode; Chapter 23: Configuring Preferences to Fit Your Company; 23.1 Preferences: The Basics; 23.2 Accounting; 23.3 Bills; 23.4 Checking; 23.5 Desktop View; 23.6 Finance Charge; 23.7 General; 23.8 Integrated Applications; 23.9 Items & Inventory; 23.10 Jobs & Estimates; 23.11 Multiple Currencies; 23.12 Payments; 23.13 Payroll & Employees; 23.14 Reminders; 23.15 Reports and Graphs; 23.16 Sales & Customers; 23.17 Sales Tax; 23.18 Search; 23.19 Send Forms; 23.20 Spelling; 23.21 Tax: 1099; 23.22 Time & Expenses; Chapter 24: Integrating QuickBooks with Other Programs; 24.1 Mail Merge to a Word Document; 24.2 Synchronizing Contacts; 24.3 Setting Up an Integrated Application; 24.4 Exporting QuickBooks Data; 24.5 Importing Data from Other Programs; Chapter 25: Customizing QuickBooks; 25.1 Customizing the Desktop; 25.2 Customizing the Home Page; 25.3 Fast Access to Favorite Commands; 25.4 Customizing the Company Snapshot; 25.5 Customizing Forms; 25.6 Managing Templates; Chapter 26: Keeping Your QuickBooks Data Secure; 26.1 Setting Up the Administrator; 26.2 Creating QuickBooks Users; 26.3 Restricting Access to Features and Data; 26.4 Audit Trails; Part Five: Appendixes; Installing QuickBooks; Before You Install; Installing QuickBooks; Registering QuickBooks; Setting Up QuickBooks on a Network; Where to Store Your Company Files; Help, Support, and Other Resources; QuickBooks Help; Intuit Community; Other Kinds of Help; Other Help Resources; QuickBooks Training; Colophon;